Privacy Policy


You own your data
BoardPro is an online board management┬ásystem which stores business information about a company or individual (‘organisation’) as provided or entered by that company or individual. BoardPro will store information that is entered by you. The data entered, or imported on instruction, by you remains your property and BoardPro will not use nor make available for use any of this information without your permission.

You control who has access to your data
The data entered, or imported on instruction, by you is stored securely in a database and is only accessible to any person you have authorised to use the service.
It is your responsibility to keep your password safe.
BoardPro and BoardPro’s staff will not access your organisation’s account or data without receiving an invitation to do so from you.

BoardPro monitors system usage
BoardPro staff and key commercial partners can access non-identifying and aggregated usage information and volumes in order to better understand how our customers are using the service so we can improve the system design and where appropriate have the system prompt users with suggestions on ‘ways to improve their own use of the system. All aggregated usage information is stored in a secure BoardPro data warehouse facility.

Your data is sent securely across the internet
BoardPro’s servers have SSL certificates issued by leading certificate authorities Geo Trust so all data transferred between users and the service is encrypted. However, the Internet is not in itself a secure environment. Users should only enter, or instruct the importation of, data to the database within a secure environment. This means that your browser must support the encryption security used in connection with the service.

BoardPro stores your data in the location
BoardPro considers will give you the most efficient access from wherever in the world you may be. Access and storage controls via the service are however administered by BoardPro in New Zealand as the custodian of that data (BoardPro’s address details). Where you access or input data from somewhere other than the country where the data is stored or to be stored, you consent to that data being transferred from one country to the other (including via any intermediate country) as a function of transmission across the internet.

BoardPro will give you access to your data at any time
Your data and documents are available for download at any time by your authorised users. All your documents including meeting agendas, minutes, board packs and individual meeting documents are easily accessible via the ‘meeting’ and ‘governance’ document tabs with the software.
Your data may be permanently deleted by BoardPro 40 days after you stop paying for the service or at your request.

Your browser stores no information that will identify you or your organisation
The service utilises “cookies” and other technical measures that enable us to monitor traffic patterns and to serve you more efficiently if you revisit the site. A cookie does not identify you personally or contain any other information about you or your organisation, but it does identify your computer. You can set your browser to notify you when you receive a cookie and this will provide you with an opportunity to either accept or reject it in each instance.
BoardPro will not sell or otherwise provide your personal information to a third party, or make any other use of personal information about you for any purpose which is not incidental to the normal use of the service.

You can opt out of any email communications
BoardPro sends billing information, product information, service updates and service notifications to you via email.
We are mindful of the amount of email we send – we won’t spam you.
Where appropriate email communication will contain clear and obvious instructions describing how you can opt to be removed from the mailing list. BoardPro will remove you upon your request.

You are responsible for checking the Privacy Policy of any third-party applications the service links to
The service may contain links enabling the electronic transfer of data with third-party applications. BoardPro takes no responsibility for the privacy practices or content of these applications.

This policy may be updated from time to time
BoardPro reserves the right to change this policy at any time and any amended policy is effective upon the posting on this website. BoardPro will make every effort to communicate these changes to you via email or notification via the website.


Last reviewed: 17 November 2015