The problem with board packs and what to do about them

October 7, 2021

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eBooks

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Sean McDonald

Have you ever experienced preparing for a board meeting, skimming through the board pack only to find out a portion of the material is irrelevant to the meeting?

You’re not the only one. A recent study into governance found that 64% of boards had to work with board packs that didn’t support focused conversations or priority issues.

BoardPro’s recently released ebook, The Problem with Board Meeting Packs, teaches you how to combat inefficient board packs and improve efficiency in board meetings. Covering topics from why board packs fall short to how the shortcomings can be fixed, this ebook will help you cut the excess from boardpacks, streamline their creation and establish a template that helps you make better strategic decisions at your next board meeting.

The problem with board meeting packs

Why do board packs fall short?

There are several reasons why board packs often fail to meet board standards. One of the biggest reasons is that board packs contain more material to be reviewed and absorbed than can reasonably be expected.

Other reasons include that too much of the content lacks relevance and accommodates too much detail, or perhaps much of the report is backwards-looking, focusing on topics that can no longer be changed and influenced. Either way, too much irrelevant information takes up precious space in board packs, leading to board packs becoming too cluttered.

Sometimes, the board packs also lack a clear purpose. It could be because they are poorly written, there is too much data and too little analysis or the content is poorly presented and formatted. This not only eats up precious time while the board tries to decipher the contents of the report, but it may also lead to decreased motivation and thus attention among readers.

Why are good board packs essential?

Like many individuals in their day-to-day lives, directors and board members can become overly optimistic about what they can achieve in a given time frame.

Governance theorist John Carver said in his book, Strategies for Board Leadership, “most of what boards do either does not need to be done or is a waste of time when the board does it. Conversely, most of what boards need to do for strategic leadership is not done.”

With the minimal time that boards have to spend on reviewing board packs, it is crucial that they invest their precious time on what is efficient and on conversations that matter.

How can board pack shortcomings be fixed?

How can board pack shortcomings be fixed?

This ebook will help you improve board alignment and discipline by giving you practical guidance on how to establish and agree on performance metrics. It will also help you  understand the board’s core responsibility to direct and control the organisation. This ensures all members are working on the same page.

Another important step is assembling a board pack to a clear brief and following a template can also save time and future frustration, so that there is much more clarity and consistency in presenting relevant information.

Your organisation and management team will undoubtedly benefit from putting together an efficient board pack. It will provide board meetings with focus by steering the board towards a clearer, much more defined strategy and plan.

Download BoardPro’s ebook here and get started on your journey to more structured board packs and productive meetings.

DOWNLOAD THE EBOOK

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